Institute Administrator (ILAS)
London Senate House

Job Reference: 000655

Closing Date: 25/01/2017

Salary: £29,217 -£40,448

Employment Type: Open ended

Department: School of Advanced Study

Division: Institute of Latin American Studies (ILAS) - non academic

Hours Per Week: 35 hours per week

The School of Advanced Study is seeking an Institute Administrator to be responsible for the overall day to day operations of the Institute of Latin American Studies. 

The School of Advanced Study

The School of Advanced Study, University of London, is a unique institution in UK higher education. Comprising a set of postgraduate institutes and a variety of central academic initiatives, it is located within the Bloomsbury precinct of the University in the intellectual heart of London. It is the UK’s national and international centre for the support, promotion and facilitation of research in the humanities, broadly defined. In delivering our programme we are supported by the University of London which has, as a key part of its academic strategy, the School’s mission to deliver world-class research promotion and facilitation.


The Institute of Latin American Studies (ILAS) was established in 1965 following a government review conducted by the historian Professor John H. Parry that identified a national need to develop Latin American studies in the UK. The Parry Report initiated a ten-year programme aimed at developing the field focussing on the creation of five centres of Latin American studies at Liverpool, Oxford, Cambridge, Glasgow and London. The Institute of Latin American Studies became the flagship for the discipline.  It was charged with developing the main reference collection on Latin American studies and was at the forefront of coordinating Latin American studies libraries in the UK, publishing regular handbooks on Latin American studies, as well as lists of degree programmes and theses in progress. It has also been the administrative home of the Journal of Latin American Studies since it was established in 1969.

In 2004 the Institute of Latin American Studies merged with the Institute for United States Studies to form the Institute for the Study of the Americas (ISA) and joined the School of Advanced Study.  In 2012 the Institute ceased to have responsibility for the support of US studies and once more became the Institute of Latin American Studies.

Stemming from the special role and funding for research promotion and facilitation across the UK and internationally that HEFCE has given to the School, the Institute is involved in holding events, research training, hosting fellows, developing networks and collaborations, publications and the development of research resources. Its location within the University of London precinct in Bloomsbury, central London, enables the participation of visiting researchers and guest speakers working in government, diplomacy, business and development, the cultural and heritage industries, and other universities from around the world.

Staff at the Institute contribute to the School’s postgraduate training programme and to the Latin American pathway in the MA in Understanding and Securing Human Rights, located for administrative purposes in the Institute of Commonwealth Studies. It has PhD students and from 2017 will offer an MRes in Latin American Studies.

Further information can be found on the Institute’s website at:

The Role 

The Institute Administrator will oversee the operations of the institute's main areas of activity such as events, publications, fellowships, research grant applications and other research facilitation projects. The post-holder will act as Secretary to the Institute Advisory Council, including setting the agenda, minute taking and post committee action. They will have day to day management of the administration of the Institute of Latin American Studies in collaboration with the Director. 

To succeed in this role, you must have experience of organising key administrative functions including finance, planning, HR, working with committees and maintaining records. Proficiency in the use of standard IT applications is essential, as is previous experience of using a computerised accounting system. It is also essential that you have an interest in Latin America and preferably a knowledge of the Spanish language.

For a full person specification and job description, please download the documents below.

Further Information 

To apply for this role, please submit your up to date CV and covering letter by clicking on the button below.

The close date for this role is midnight on Wednesday, 25 January 2017. 

Pursuing excellence in education 


This position is now closed. We are no longer accepting applications for this position.