Terms & Conditions

In submitting an application to the University of London you are obliged to provide the following data to us: your name, telephone, email and postal contact details, NI number, previous and current employment history, educational background, contact details for referees and equality and diversity data and, if applicable, additional information to support any criminal reference checking. The data will be stored, processed, used and disclosed by the University in the following ways: To provide our recruitment services to you and to facilitate the recruitment process; to enable you to submit your CV and/or application form, apply online for jobs; to answer your questions and enquiries; to share with third parties where we have retained them to provide services that we or you have requested including health assessments, references, qualifications and criminal reference checking services (GBG), verification of the details you have provided from third party source, psychometric evaluation or skill test; to use your information on an anonymised basis to monitor compliance with our equal opportunities policy; to carry out our obligations arising from any contracts entered into between you and us; to undertake statistical analysis of anonymised data (equality and diversity) and internal reporting through a candidate’s recruitment journey. From time to time we will seek your consent to process, use or disclose your information for any other purpose not listed above. We reserve the right to transfer your information to a third party in the event of a sale, merger, liquidation, receivership or transfer of all or substantially all of the assets of our company, provided that the third party agrees to adhere to the terms of this Privacy Policy and provided that the third party only uses your Personal Data for the purposes that you provided it to us. You will be notified in the event of any such transfer and we will seek your consent. Unsuccessful candidates’ data will be securely destroyed 13 months after the decision is made that your application has been unsuccessful adhering to the statutory requirement to retain information for a select period to allow candidates to challenge recruitment decisions. Successful candidates’ information required for employment purposes will be retained throughout your employment, all other documentation not relevant will be securely destroyed 24 months after your start date has been confirmed, this includes any supporting documentation which you provide for criminal reference checking, proof of address etc. Please click to confirm you have read, understand and agree to how the University will use and store your information. For further information on working for the University see our ‘Work for us’ pages at https://london.ac.uk/about-us/work-us . For further information on your personal data see the University’s data protection policy at the following link: https://london.ac.uk/about-us/how-university-run/policies/data-protection-policy